The app for every team

Who’s coming to practice?
Finally a clear answer.

No more guessing games in the WhatsApp group chat. TeamCaptain collects reliable yes/no RSVPs, tracks attendance, and gives you the overview you need.

For every team Ready in 3 minutes
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TeamCaptain app – event overview with RSVPs

The problem

Does this sound familiar?

Typical situations that drive every coach crazy.

Sunday, 5:00 PM

You ask the WhatsApp group: “Who’s at practice tomorrow?” Three out of 20 reply. The rest? No idea.

Chat chaos

“I’m in” — “Me too” — “Is Lisa coming?” — “What time was it again?” Important info gets lost. 50 messages, zero overview.

The ghost of no-shows

Nobody cancels, but half the team still doesn’t show up. Was practice on or not?

Planning uncertainty

You don’t know whether 6 or 16 people will come. Planning practice turns into a gamble.

No overview

Who misses practice a lot? Who’s always there? You have a feeling, but no numbers. Fair line-ups? Tough.

Same questions every week

Every week it’s the same: When? Where? Who brings the balls? Who’s on drinks duty? Every. Single. Time.

The solution

TeamCaptain makes it easy

Everything you need for practice organisation — in one place.

Reliable yes/no RSVPs

Everyone sees the event, everyone needs to respond. You always know who’s coming — without having to chase people.

Recurring events in seconds

Practice every Tuesday and Thursday? Create it once and you’re set for the whole season.

Automatic reminders

Push notifications remind your team on time — up to 72 hours before and again a few hours before kick-off.

Attendance stats

See at a glance who’s consistently there and who often misses. Facts instead of gut feeling.

Distribute tasks

Who brings the jerseys? Who’s on referee duty? Assign tasks and track status.

Manage the team cashbox

Dues, penalties, deposits — fully transparent. You can instantly see who still owes money.

How it works

Your organised team in 3 steps

Faster to set up than saying “WhatsApp group”.

TeamCaptain app setup
1

Create a team

Download the app, enter your team name — done. Takes under 2 minutes. You’re automatically the captain.

2

Invite the team

Share the invite link or QR code. Your team joins and selects a profile — or you can create all members in advance.

3

Create events & get going

Create your first event — single or recurring. Your team gets a notification and responds with a clear yes or no.

The difference

WhatsApp vs. TeamCaptain

Why specialised tools simply work better.

Feature WhatsApp TeamCaptain
Reliable yes/no RSVPs
Participant overview
Availability & absences
Automatic event updates
Recurring events
Automatic reminders
Attendance statistics
Manage the team cashbox
Penalties, dues, deposits
Polls & voting Clunky
Assign tasks
Checklists
Equipment, events, gear
Leaderboards
Tournaments, competitions, rankings
Custom fields for members
Jersey number, position, contact details
Groups & roles
Permission management
Subscribe to calendar

All features

More than just scheduling

TeamCaptain is your complete toolkit for team organisation.

Scheduling

Practice, matches, events — with recurring events and reminders.

RSVPs

Reliable responses with an optional reason when declining.

Availability

Enter absences — events update automatically.

Statistics

Track attendance and spot patterns.

Team cashbox

Manage dues, penalties and deposits.

Tasks

Assign tasks and track status.

Polls

Voting — anonymous or public.

Groups & roles

Split the team and manage permissions.

Checklists

Tick off equipment, events and gear.

Leaderboards

Rankings for tournaments and competitions.

Custom fields

Create your own data fields for members.

Calendar sync

Subscribe to events in your calendar.

For all teams

No matter what kind of team

Whether it’s a sports club, a band, or a casual group — TeamCaptain adapts to your needs.

900+
Teams already trust TeamCaptain
4.8 ★
App Store

What teams say

★★★★★

Amazing support

I used the feedback button because I thought there was a bug. I got a reply immediately, and the bug was actually fixed right away and shipped in the next update. That’s what great customer focus and service look like. 5 stars!

★★★★★

Using the app

We’ve been using the app for a few months now — it works perfectly. Recurring events save a lot of time.

★★★★★

Great execution

No more chaos with events and tasks. Everything in one place — super practical!

★★★★★

TeamCaptain

Recurring events, reminders, and clear attendance stats — everything is nicely structured and easy to use.

★★★★★

Everything a team needs

Great app! No more chaos with attendance and events. Very useful!

⚽ Football 🤾 Handball 🏀 Basketball 🏈 American football 🏐 Volleyball 🏒 Hockey 🎾 Tennis 🏊 Swimming 🏃 Athletics 🚴 Cycling 🏋️ Fitness 🥋 Martial arts 🎯 Shooting club 🎵 Music groups 🎭 Theatre groups 👥 Clubs of all kinds 🎮 Gaming clans

The app

TeamCaptain in action

This is what your new team routine looks like — clear, simple, and effective.

TeamCaptain event overview
Event overview
TeamCaptain RSVPs
RSVPs
TeamCaptain statistics
Statistics
TeamCaptain statistics
Statistics
TeamCaptain cashbox
Cashbox
TeamCaptain cashbox
Cashbox
TeamCaptain members
Members
TeamCaptain member profile
Profile

FAQ

Frequently asked questions

The most important answers at a glance.

No, not necessarily. As a coach, you can create members and enter their RSVPs yourself. It works best when everyone joins in — then each person responds on their own.

Yes! The core features are completely free — unlimited members, events, and RSVPs. With TeamCaptain Pro you get extra features like recurring events, calendar sync, advanced statistics, and no ads.

In under 5 minutes: download the app, create a team, invite or create members, create your first event — done!

Yes, you can create any number of teams or be a member of multiple teams. Long-press the team crest to quickly switch between your teams.

Yes. You can set two custom reminders per event — e.g. 24 hours and 2 hours before. Your team will automatically receive a push notification.

Yes. Regular practice every Tuesday and Thursday? Create it once as a recurring event and save the weekly work. It also works with multiple weekdays at once.

Yes, you can subscribe to your TeamCaptain calendar. All events will then appear automatically in your iPhone or Google Calendar — always in sync.

We take privacy seriously. Your team’s data stays private and is not sold to third parties. You can find details in our privacy policy.

Any questions?

We’re happy to help. Just send us an email or book a free onboarding call.

hi@team-captain.app
Book a free onboarding call

No more chaos.
Start with TeamCaptain now.

Download for free. Set up in 3 minutes. Your team will thank you.

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